Simple Setup

Your AI Front Office,
Live in Under a Week

One platform that answers every call, books appointments, follows up with outbound calls, reduces no-shows, and turns patients into 5-star reviews — without changing your phone number or disrupting your workflow.

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The AI Front Office Platform

More Than a Receptionist. Your Whole Front Office.

Your front desk does more than answer calls. So does our AI.

Inbound: Every Call Answered

24/7 AI receptionist on your existing number. Appointments booked into a calendar your team can see, complex calls handed off to your team in real time.

Outbound: AI Calls Your Patients

The AI proactively calls to confirm appointments, follow up on care, and run satisfaction check-ins — outbound calls that keep your schedule full.

Retention: Fewer No-Shows

48-hour auto-confirmations and smart reschedule flows that cut missed appointments before they cost you a chair.

Reputation: 5-Star Reviews

Sentiment-timed review requests after every visit, with reputation analytics that track and grow your Google presence.

How It Works

Your AI Front Office, Live in Under a Week

From kickoff to a fully operational AI front office — without changing your phone number.

Step 1 ~2 days

We Train Your AI

We customize your AI using your clinic's services, providers, office hours, scheduling preferences, and workflows.

Step 2 ~1 day

Calls Flow to Your Existing Number

No new phone numbers. No complicated migration. Patients continue calling your existing number while CareReceptionist AI answers every call.

Step 3 Ongoing

Appointments Book Themselves

Appointments are booked directly into your calendar, SMS confirmations are sent automatically, and review requests go out after each visit — all while your team focuses on exceptional patient care.

Onboarding Timeline

From Sign-Up to Go-Live

Your dedicated onboarding manager guides you through every step.

Kickoff
Discovery call & scoping
AI Training
Customize on your workflow
Testing
Validate & refine
Go Live
Launch & monitor
Full-Service Setup

Everything We Take Care Of

We handle every detail so you can focus on patient care.

AI Training

Custom-trained on your clinic protocols and services

Calendar Integration

Seamless sync with your practice management system

Call Routing

Intelligent routing to your existing phone number

Smart SMS Notifications

Automated confirmations, reschedule alerts, and cancellation notices

Outbound AI Calling

Proactive calls to confirm appointments, follow up on care, and run check-ins

No-Show Reduction

Automated reminders and reschedule flows that cut missed appointments

Review Request Automation

Post-appointment review prompts to boost your Google presence

Launch Support

Dedicated manager guides your go-live day

Ongoing Optimization

Continuous improvements and performance monitoring

FAQ

Onboarding Questions

Everything you need to know about getting started.

We aim to have you live within 7 days. We start with a discovery call, train the AI on your practice, connect your phone line and calendar, test thoroughly, and go live.
No. We route calls through your existing phone number. Patients keep calling the same number they've always called — CareReceptionist AI answers when your team can't.
Minimal to none. Your team continues working as usual. The AI handles overflow calls and after-hours bookings. We provide a quick walkthrough so everyone understands how the handoff system works.
Works with any practice management software, no migration needed. The AI books into a calendar your team can see and logs every booking in your dashboard, so nothing gets lost. Direct two-way sync with your PMS is available as an add-on for systems with open APIs, like Open Dental, Denticon, and Curve.
The AI is trained to recognize when a call needs human attention. Complex cases, emergencies, or unusual requests are immediately flagged and handed off to your team in real-time.
Yes. Beyond answering incoming calls, the AI proactively calls patients to confirm upcoming appointments, follow up on care, and run satisfaction check-ins — keeping your schedule full and patients engaged.